Job Description

Job Description

Job Description

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MISSION: Meals on Wheels provides a network of services that allow seniors to live in their homes with dignity and independence as long as possible.

ABOUT MOWSF: Meals on Wheels San Francisco works to help seniors live independently with dignity, in their own homes, for as long as it is safely possible. With a state-of-the-art facility, our kitchen production and delivery services team ensure safe and wholesome meals are produced daily and packaged in accordance with the highest standards to maintain freshness and quality from our kitchen to our client’s homes. With complementary nutrition and support services, Meals on Wheels SF serves the whole person and strengthens the quality of life for thousands of clients every year.

POSITION SUMMARY: The Staff Accountant will assist with various accounting functions, including but not limited to processing transactions, and supporting the month-end close process. This role involves data entry, reconciling accounts, preparing reports, and ensuring compliance with company policies and accounting standards. The Staff Accountant will work closely with senior accounting staff to help streamline processes, improve accuracy, and support financial reporting. As an internal resource, the position also provides excellent customer service to staff, senior leadership, and other internal stakeholders.

DUTIES AND RESPONSIBILITIES:
Accounts Payable
• Review, verify, and process invoices and employee expense reports for payment.
• Ensure all invoices are correctly coded and approved according to company policies.
• Enter invoice details into the accounting system and ensure proper documentation is maintained.
• Prepare and process payments via checks, ACH, wire transfers, or credit cards in a timely manner.
• Maintain positive relationships with vendors by responding to inquiries and resolving issues related to payments, billing discrepancies, and credits.
• Request and verify W-9 forms from new vendors and ensure that vendor information is up to date.
• Generate and send out yearly 1099s
• Suggest and implement improvements to streamline processes and improve efficiency.
Accounts Receivable
• Deposit checks and cash in a prompt manner
• Reconcile all donations within salesforce in coordination with Development
• Generate and issue invoices to customers in a timely and accurate manner.
• Ensure timely payment of outstanding invoices and accurate reporting of aging balances.

Fixed Assets
• Maintain fixed asset inventory, including tracking acquisitions, disposals, and depreciation
General Ledger
• Reconcile bank statements timely and accurately.
• Maintain general ledger, reconcile monthly to ensure data is accurate.
• Prepare journal entries as needed.
• Assist with month-end close.
• Submit reports for management review

Other Duties
• Support internal and external audits by providing necessary documentation and explanations regarding financial transactions.
• Assist in the preparation of audit schedules and responding to audit queries.
• Other projects and duties as needed.

QUALIFICATIONS and PERSONAL CHARACTERISTICS:
• Excellent attention to detail, strong communication and interpersonal skills, and a high level of integrity.
• Knowledge of accounting principles (GAAP) and financial regulations.
• Strong analytical, organizational, and problem-solving skills.
• Proven ability to handle confidential information with discretion, be adaptable to various demands, and demonstrate the highest level of customer/client service and responsiveness.
• Ability to exercise excellent judgment in decision-making and explaining his/her/their perspective to others.
• A demonstrated track record in managing multiple projects and responding to daily challenges.
• Ability to work independently as well as part of a team. Effective communication and interpersonal skills, building relationships and working with a diverse population.

JOB REQUIREMENTS :

Bachelor’s degree in accounting, finance, business, or related field; or equivalent in experience. A minimum of 2 years professional experience in an accounting role. One (1) or more years’ experience with Sage Intacct highly preferred. Demonstrated ability to work in a multi-disciplinary and culturally diverse environment. Proficiency with Microsoft Office Suite.

SALARY/HOURS/BENEFITS :

Starting pay for this position is $70,000 to $80,000 annually dependent on experience. This is a full-time salaried (exempt) position based on a 40-hour work week and offers partial hybrid/remote work options. MOWSF provides company paid health, dental, vision, life and long-term disability insurance (100% paid for employee only coverage). Our 403b plan includes a 3% discretionary contribution for all eligible employees. Vacation leave accruals start at 15 days (120 hours) and we observe a total of 10 holidays per year. For a full summary of employee benefits, please contact the Human Resources department.

Meals on Wheels is committed to workforce diversity. Qualified applicants will receive full consideration without regard to age, race, color, religion, gender, sexual orientation or national origin. Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records. 

**For recruitment purposes in the above position, please note MOWSF will only consider DIRECT INQUIRES from independent applicants and will not respond to any recruiters or third parties representing candidates.

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