Job Description

Company Description Job Description THE SELECTED CANDIDATE WILL BE OFFERED A SALARY OF $106,602. THIS POSITION IS ONLY OPEN TO CANDIDATES WHO ARE PERMANENT (NOT PROVISIONAL) IN THE CIVIL SERVICE TITLE OF ADMINISTRATIVE STAFF ANALYST* The Administration for Children's Services (ACS) protects and promotes the safety and well-being of children and families through child welfare and juvenile justice services and community supports. ACS manages community-based supports and foster care services and provides subsidized childcare vouchers. ACS child protection staff respond to allegations of child maltreatment. In juvenile justice, ACS oversees detention, placement, and programs for youth in the community. The ACS Division of Financial Services (DFS) is responsible for supporting, planning, implementing, and monitoring the fiscal functions of the agency in accordance with City, State and Federal guidelines. The work of DFS includes managing the ACS budget; submission of monthly claims for revenue; processing of payments to provider agencies and vendors; monitoring the financial health of provider agencies through financial review and audits; maintenance of the ACS bank accounts; centralized oversight of ACS Child Welfare financial eligibility; and data maintenance for financial systems of record. The Health and Human Services Payment units within DFS are responsible for ensuring that all agency contract subsidy and administrative payments are issued to contracted vendors in a timely manner and in accordance with governing directives so that critical services are provided to children and families served by ACS. The HHS-PASSPort Payments unit's scope includes processing payments to 94 vendors on more than 300 contracts through the MOCS Procurement and Sourcing Solutions Portal (PASSPort). These programs are complex and require expedient processing of invoicing. Payment types include Preventive Agencies; Non-Secure Detention (NSD); Non-Secure Placement (NSP); NSP Aftercare; Limited Secure Placement (LSP), Community Partnerships; Parent Advocate, Child Welfare Consultant Contracts, and Discretionary Contracts. Payments processed by the HHS-PASSPort Payment Services Unit total more than $319 million annually. The Senior Data Analyst for HHS-PASSPort Payments is responsible for running data reports on payments to contracted Human Services-directed vendors through the PASSPort portal. The Senior Data Analyst will report directly to the HHS-PASSPort Payment Services Executive Director and is responsible, with considerable latitude for independent action or decision, for reviewing and reconciling all documentation submitted to ensure they meet Agency, State, and Federal regulations and meet citywide directives and Procurement Policy Board rules requiring timely processing of invoices. The Senior Data Analyst will perform enhanced payment reviews and track analytic and specialized administrative work within the Unit in order to review and process payments. In collaboration with the unit Director, the Senior Data Analyst makes recommendations on the unit's procedures and practices, recommendations for improvements, evaluates and monitors tracking systems used for internal controls to ensure effectiveness and efficiency, and prepares monthly analytic reports as well as ad hoc data requests requested by supervisory/managerial staff by researching materials and composing responses in order to provide requested information. The Senior Data Analyst will utilize various ACS payment systems tools such as PASSPort, BICS, WMS, FMS3, and Microsoft Excel to format templates and update spreadsheets in order to generate unit reports. This position is critical in ensuring the timely and accurate payments to contracted foster care providers. The successful candidate will have strong quantitative analytical skills and coding expertise, with an ability to present thoughtful, coherent messaging on complex topics in compelling written, visual, and oral communication. Demonstrated familiarity with datasets, and a proven ability preparing reports to meet program deliverables. Typical duties include but are not limited to:

• Learn and master the operation of the various data systems used to gather and report on payments in PASSPort.
• Perform analytics tasks using agency contracting, including running queries, conducting analyses, and developing reports using quantitative methods in an accurate, timely and clear presentation format.
• Extract, transform, and load of data from PASSPort, Power BI, Financial Management System and other sources for analysis.
• Clean, validate, and reconcile data to ensure accuracy and consistency, implementing data quality checks and processes to maintain data integrity.
• Work on analytical projects aimed at enhancing prompt payments to health and human service contracts, utilizing data collection to reflect agency priorities.
• Conduct quantitative and qualitative analyses to identify trends, patterns, and areas to improve prompt payments for providers.
• Report on program performance indicators to the Mayor's Office for Nonprofit Services and other executive stakeholders to inform decisions and policies.
• Providing end user training, documentation, and support for metrics and processes.
• Performing special projects, generating ad hoc reports and analyses as needed, including drafting talking points and presentations, reviewing, and editing proposals or policies related to the program.
• Performing special projects, generating ad hoc reports and analyses as needed, including drafting talking points related to the program.
• Continuously evaluate data for quality, accuracy, and utility and ensure that all analyses reflect evolving industry standards and techniques.
• Lead team members and collaborating to develop novel strategies for data and technical analysis.
• Work in close collaboration with the HHS team and other data, research, and evaluation teams across the agency to build knowledge of data sets with a focus on initiatives prioritized by the mayor.

ADDITIONAL INFORMATION:

Section 424-A of the New York Social Services Law requires an authorized agency to inquire whether a candidate for employment with child-caring responsibilities has been the subject of a child abuse and maltreatment report.

TO APPLY:

• Please go to or for current NYC employees and search for Job ID # 699947.
• NO PHONE CALLS, FAXES OR PERSONAL INQUIRIES PERMITTED.
• NOTE: ONLY CANDIDATES UNDER CONSIDERATION WILL BE CONTACTED.

ADMINISTRATIVE STAFF ANALYST ( - 1002D

Qualifications

1. A master's degree from an accredited college in economics, finance, accounting, business or public administration, human resources management, management science, operations research, organizational behavior, industrial psychology, statistics, personnel administration, labor relations, psychology, sociology, human resources development, political science, urban studies or a closely related field, and two years of satisfactory full-time professional experience in one or a combination of the following: working with the budget of a large public or private concern in budget administration, accounting, economic or financial administration, or fiscal or economic research; in management or methods analysis, operations research, organizational research or program evaluation; in personnel or public administration, recruitment, position classification, personnel relations, employee benefits, staff development, employment program planning/administration, labor market research, economic planning, social services program planning/evaluation, or fiscal management; or in a related area. 18 months of this experience must have been in an executive, managerial, administrative or supervisory capacity. Supervision must have included supervising staff performing professional work in the areas described above; or
2. A baccalaureate degree from an accredited college and four years of professional experience in the areas described in "1" above, including the 18 months of executive, managerial, administrative or supervisory experience, as described in "1" above.

Additional Information The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy. City of New York

Job Tags

Permanent employment, Full time, Contract work, Work at office,

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