Job Description

Job Description

Job Description

The Institute on Violence, Abuse, and Trauma (IVAT) is seeking an organized, motivated individual to provide administrative and editorial support for three peer-reviewed scholarly journals ( Journal of Child Sexual Abuse; Journal of Aggression, Maltreatment & Trauma; Journal of Family Trauma, Child Custody, & Child Development). The ideal candidate will have excellent tracking and time management skills, follow and adhere to deadlines, and be committed to learning the process, including administrative checks, ethics review, production and other support. The successful candidate will be dedicated to providing high-quality service to all constituencies of the Institute on Violence, Abuse and Trauma. They will exhibit the highest professional standards and ethical principles and will be committed to the tenets of IVAT’s Mission and Vision. The Family Violence and Sexual Assault Institute (FVSAI) dba Institute on Violence, Abuse and Trauma (IVAT) is a nonprofit organization and a leading international resource and training center, headquartered in San Diego, California. IVAT links practice, policy, research, and advocacy to promote violence-free living and improve the quality of life for individuals on local, national, and international levels. For more information, visit our website:

POSITION SUMMARY

Under the general supervision of the Research, Publications & Special Projects manager, the Editorial Assistant will perform editorial duties and provide administrative support for three internationally published peer-reviewed scholarly journals. The IVAT Editorial Assistant will serve as the primary contact between authors, reviewers, guest editors, and the Editorial Office to facilitate submissions moving efficiently and effectively through the peer review and publication processes. They will track workflow, provide support, and ensure manuscripts are moving forward within appropriate timelines. This is a part-time, non-exempt position that requires efficient and consistent communication, respectful and professional interpersonal relationship building, and strong organizational skills with attention to detail.

QUALIFICATIONS

Strong candidates will show evidence of excellence in logic, communication, reasoning, problem-solving, team building, and writing/proof-reading skills. Successful candidates will be highly motivated, adaptable, and demonstrate the ability to organize time and priorities to meet multiple concurrent deadlines. They will work well independently and as a member of a team. Research and prior experience in violence, abuse, and trauma fields are helpful. Related nonprofit or administrative experience a plus.

ROLES AND RESPONSIBILITIES

· Assist with execution of administrative tasks, including tracking submissions, handling correspondence, and peer review monitoring

· Receive detailed instructions as to methods, procedures, and desired end results

· Provide administrative support on manuscript submissions, ensuring they are correctly formatted and suitable for a double-anonymous peer review, tracking for manuscripts throughout the process, and regularly communicating with supervisor and editors to determine next steps

· Support reviewer related administrative tasks, including updating contacting information, sending reviewer invitations/applications and adding new reviewers to the ScholarOne platform, running and analyzing reviewer performance reports and indicators, and other tasks as directed

· Facilitate the peer-review process, including selecting and assigning peer reviewers for approval, reviewer recruitment, and other reviewer follow-up

· Assist with production tasks throughout the year, including support for end-of-the year acknowledgments and Editorial Board review

· Sort, filter, and respond to journals emails; assisting authors and reviewers with extensions, monitoring timelines, and timely communication with the editorial team

· Provide support for book reviews and special issues

· Set meetings and take meeting minutes, update training manual materials, maintain spreadsheets, accurate records and ensure timely completion of tasks through regular communication with supervisor

· Provide summary or progress reports for weekly check-ins and monthly meetings

· Contribute to department and organizational goals by accomplishing related tasks as assigned

Additional opportunities and potential to be involved or participate in other work based on expertise, experience, performance, and skill include:

· Involvement with recruitment, training, and mentoring of graduate student workers

· Opportunity to provide support for and attend IVAT Summits, trainings, and other projects, as well as engage in opportunities to work with local and national agencies and programs

· Opportunity to occasionally perform editing duties

POSITION REQUIREMENTS

EDUCATION

Bachelor’s degree or higher in social or behavioral sciences; or equivalent combination of education and experience preferred

EXPERIENCE

Administrative duties in a professional office environment preferred

Familiarity with academic style writing is required

Experience in research, writing, or scholarly publishing is preferred

KNOWLEDGE

Basic knowledge of computer programs such as Microsoft Word, Excel, and Outlook

Familiarity with Cloud-Based Shared Files, such as Google Drive

Knowledge necessary to learn publication-specific software with training

SKILLS

Effective written, verbal and active listening communication skills

Attention to detail and high level of accuracy; effective proofreading

Effective and efficient organizational skills

Excellent customer service skills

Possess cultural awareness and sensitivity

Adaptability and sound work ethics

Effective time management techniques

Possess cultural awareness, humility and sensitivity

Self-motivation and a high level of responsibility

Working knowledge of advanced planning; ability to initiate tasks and projects

ABILITIES

Ability to maintain confidentiality of information related to IVAT services

Ability to follow established procedures, direction, and guidelines

Ability to successfully work individually and as a team member

Ability to prioritize work tasks and maintain a productive workload

Ability to utilize sound judgement for problem solving; knowledge to know when to consult a supervisor

Ability to communicate and interact effectively with people of all ages and diverse backgrounds

Strong commitment and adherence to timely completion of tasks is required

Adhere to weekly, monthly and yearly tasks and publication schedules

OTHER REQUIREMENTS

Committed to the mission and vision of IVAT as a social change organization

Maintain a professional appearance and demeanor

Prior knowledge in the fields of violence, abuse and trauma

Valid California driver license at time of hire

Employment contingent on a successful background check

Ability to be optimistic, sensitive, and supportive in all interactions with others with a proven ability to work effectively as a team player. Ability to exercise discretion and tact in all interpersonal contacts, and to maintain confidentiality at all times. Ability to manage multiple tasks according to required deadlines and maintain composure under high stress conditions with a high level of accuracy and attention to detail. Highly motivated, focused and results oriented. Applicants from diverse backgrounds with interest in IVAT’s mission of social justice and public health, and upholding diversity, equity, and inclusion of all are encouraged to apply.

APPLICATIONS:

Completed applications should be sent to Nanette Burton, MS, Research, Publications & Special Projects Manager. Application materials include:

· Cover letter and CV/Resume

· Availability / anticipated start date

· References and sample relevant work may be requested.

Anti-discrimination Policy: IVAT prohibits discrimination in employment and in its educational programs and activities, including admission or access thereto, on the basis of race, national origin, color, creed, religion, sex, age, marital status, disability, medical condition, veteran status, sexual orientation, gender identify or associational preference.

IVAT is an Equal Opportunity Employer. IVAT will conduct its programs, service and activities consistent with applicable federal, state and local laws, regulations and orders.

This policy is governed by Titles VI and VII of the Civil Rights Act of 1964, the Civil Rights Act of 1991, Title IX of the Education Amendments Act of 1972 Section 504 of the Rehabilitation Act of 1973, the Americans with Disabilities Act of 1990, the Age Discrimination Act of 1975, the regulations implementing these statutes, and applicable federal and California law.

SETTING:  The Family Violence and Sexual Assault Institute (FVSAI) dba Institute on Violence, Abuse and Trauma (IVAT) is a 501(c)(3) nonprofit organization that condemns violence and oppression in all its forms. We stand with all who work for equality and peace. IVAT is a leading international resource, research, direct services, publications, and training center, founded in 1984 as FVSAI and now headquartered in San Diego, California with satellite offices in Hawai`i and Maryland. IVAT is a one-stop shop to address and end violence and abuse, and the trauma that is produced. We host 2 international summits annually, edit 3 academic peer reviewed international journals, maintain several research databases, provide program evaluation, consultation, and a wide array of training addressing violence, abuse and trauma-- many of which can be used toward specialty certificates and continuing education. We offer vital professional clinical and forensic services to San Diego County and beyond. We believe collaboration across systems is key to putting an end to violence and abuse. This is a part-time set-schedule position in San Diego, CA with option for some flexibility (remote/hybrid).

IVAT serves as a one-stop shop working to end violence. Founded in 1984 as the Family Violence and Sexual Assault Institute, IVAT has grown to encompass all areas of interpersonal violence, abuse and trauma and to bridge the gaps between research, practice, policy, and advocacy. We host two international Summits annually, provide continuing education and training to organizations and individuals, house three peer-reviewed academic journals, and offer direct clinical and forensic services to San Diego County and beyond. We stand with all who work for equality and peace.

Company Description

IVAT serves as a one-stop shop working to end violence. Founded in 1984 as the Family Violence and Sexual Assault Institute, IVAT has grown to encompass all areas of interpersonal violence, abuse and trauma and to bridge the gaps between research, practice, policy, and advocacy. We host two international Summits annually, provide continuing education and training to organizations and individuals, house three peer-reviewed academic journals, and offer direct clinical and forensic services to San Diego County and beyond. We stand with all who work for equality and peace.

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