Assistant Facilities Management Job at JLL, Saint Paul, MN

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  • JLL
  • Saint Paul, MN

Job Description

JLL empowers you to shape a brighter way.

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Essential Duties:

* Manages, oversees, and coordinates daily facility management activities such as HVAC, electrical, plumbing, fire/life/safety system, landscaping, exterminating, BMS, etc.

* Coordinates with site and contractors to ensure good customer service.

* Request proposals, schedule and inspect all maintenance and repairs from onsite vendors and contractors.

* Works with Facilities Manager in the development and management of the annual operating budgets

* Reviews proposals for repair and maintenance work in accordance with JLL and client procurement policy and operating budget.

* Liaison with vendor partner services.

* Assists with Pilot Programs, innovations and special projects.

* Performs tours/inspections of the properties.

* Establishes working relationship with client and contractors to ensure that Building services are being provided to the satisfaction of building occupants.

* This is an onsite position.

* Manage the work order process from creation to reporting.

* Work with leadership to process invoices from PO creation to invoice coding.

* Create/edit monthly reports for work orders, budgets, initiatives, and projects.

* Provide support for our move management team.

* Provide instruction and training to JLL personnel, vendors and contractors.

* Perform other duties as assigned.

Required Knowledge, Skills, and Abilities:

* Outstanding communication, presentation and analytical skills with the ability to read, analyze, and interpret technical documents.

* Computer proficiency with MS Office (Excel, Word, PowerPoint, Outlook), Tableau, Computerized Maintenance Management System (CMMS), SharePoint, etc.

* Strong leadership skills, customer service skills and interpersonal skills with his/her associates, clients and vendors.

* Experience working within budget and time constraints

* Understanding of commercial leases and contract documents

* Ability to multitask and work without direct supervision

* Pays attention to details. Makes a conscious effort to understand causes instead of just the effects

* Capacity to deal with ambiguity and solve complex problems effectively

* Working in a fast-paced environment

* The hiring team places a strong emphasis in finding a diligent and motivated individual who is a self-starter with excellent customer service skills who excels at using all forms of technology to quickly resolve client needs

Minimum Required Education:

* Associate / Technical degree or equivalent combination of education and experience. Bachelor's degree or equivalent optional.

* 3+ years of commercial property or facilities management experience either in the corporate environment, third party service provider or as a consultant.

Location:

On-site -St. Paul, MN

If this job description resonates with you, we encourage you to apply, even if you don't meet all the requirements. We're interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:

* 401(k) plan with matching company contributions

* Comprehensive Medical, Dental & Vision Care

* Paid parental leave at 100% of salary

* Paid Time Off and Company Holidays

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL's recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

For candidates in the United States, please see a full copy of our Equal Employment Opportunity and Affirmative Action policy here.

This position may require you to be fully vaccinated against COVID-19. If required, you'll be asked to provide proof that you're fully vaccinated upon your start date. You're considered fully vaccinated two weeks after you receive the second dose of a two-dose vaccine series (e.g., Pfizer or Moderna) or two weeks after a single-dose vaccine (e.g., Johnson & Johnson/Janssen). Failure to provide proof of vaccination may result in termination.

Jones Lang LaSalle ("JLL") is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process - including the online application and/or overall selection process - you may contact us at Accommodation Requests. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

Accepting applications on an ongoing basis until candidate identified.

Job Tags

Holiday work, Contract work, For contractors,

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